A SIMPLE APPLICATION PROCESS

Whether you are applying for a Long-term course requiring a Japanese Student Visa or applying for one of our other courses which do not require a Japanese Student Visa, we have a simple and 100% online application process in place to make it easy for you to Learn Japanese in Japan.

The Process for Getting a Student Visa and Studying in Japan is easy!

  • SUBMIT APPLICATION

    Submit application form

  • APPLICATION FEE

    Pay the application fee

  • RECEIVE CoE

    Receive your Certificate of Eligibility ( CoE )

  • VISA APPLICATION

    Using the CoE, apply & receive your Student Visa.

  • START SCHOOL

    Welcome to Japan!

LEARN JAPANESE NOW!

STEP 1:SUBMIT APPLICATION

STEP 2:JAPANESE LEVEL CHECK

Secure Payments

Study in Japan Payment with Flywire

Shibuya Gaigo Gakuin has partnered with Flywire in order to streamline the payment process. Flywire allows you to pay securely from any country and any bank, generally in your home currency. By making your payment with Flywire you can track your payments from start to finish, save on bank fees and exchange rates, and connect with their multilingual customer support team with any questions, day or night. 

REFUND POLICY

GENERAL RULES

  • Once the school notifies your application has been accepted, there is an 8 day cooling off period, Japan Standard Time.
  • Refunds are processed only when the course costs more than 50,000 yen and is longer than 2 months.
  • Any refund transfer fees will be the responsibility of the student. Any bank transfers processed other than via Flywire will have a special handling fee.
  • Refunds will be made only to a bank account owned by the student, or a relative, or to the bank account from which the payment was originally made.

STUDENT VISA APPLICANTS

  • Cancellation after submitting the Certificate of Eligibility (COE) application:
    Regardless if the COE is issued or not, the Application fee is non-refundable.
  • Cancellation after Immigration Bureau issued the Certificate of Eligibility (COE)
    and before the payment of the school fees: The Application fee is non-refundable. In
    addition, if the notice of cancellation was received less than 2 weeks before the first day
    of lesson, there will be a 50,000 yen Cancellation Fee.
  • Cancellation after Immigration Bureau issued the Certificate of Eligibility (COE)
    and school fee payment has been made, but before entry in Japan and the start of
    the course: The Application fee and Admission fee are non-refundable. The tuition
    refund will be processed once the COE and Certificate of Admission has been returned.
  • Cancellation after issuing the Student Visa and before entry in Japan: The
    Application Fee and Admission Fee are non-refundable. The Tuition refund will be
    processed once confirmed by our staff that the visa has not been used and the COE and
    Certificate of Admission has been returned.
  • Cancellation after issuing the Student Visa and after entry in Japan: The
    Application fee and Admission fee are non-refundable. The Tuition refund will be
    processed once confirmed by our staff that the Residence Card has been voided and the
    Certificate of Admission has been returned.
  • Student Visa denied by Japan Embassy or Consulate: The Application fee is non-refundable.
    The Admission fee and Tuition will be processed once confirming that the
    visa has been denied and the COE and Certificate of Admission has been returned.
  • Cancellation after the start of the course: The Application fee and Admission fee
    are non-refundable. There will be a 20% (up to 50,000 yen) Cancellation Fee charged
    on the remaining days of the Tuition. The remaining amount will be refunded once the
    voided Residence Card has been confirmed.

APPLICANTS WITHOUT STUDENT VISA

  • Cancellation at least 2 weeks before the beginning of the course: All fees are
    refundable.
  • Cancellation within 2 weeks before the start of the course: There will be a 15,000
    yen Cancellation Fee charged and the remaining amount will be refunded.
  • Cancellation mid-term: Materials Fee is non-refundable. The refund will be
    calculated on the per day rate of the Admission Fee and Tuition combined, based on
    the remaining lessons. A 20% fee will be charged on the amount refundable, maximum
    50,000 yen (20,000 yen for private lessons).